March 28, 2009

11163 Main St

(Western NY Event Ctr)

Clarence, NY

Event Website(click here)


Sponsored by the

Barony of the Rhydderich Hael

line decor
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Pent Schedules and Timelines

Pent Judges and Staff

  • 9:00 AM Staff reports for Entry Registration, Database Team, Judge Registration, Display area, Fashion Show Registration. NOTE: Pent room setup done Friday Night.
  • 9:00 AM Judges can begin logging in and receiving assignments. (Judging begins 11 AM)
  • 11:00 AM Registration for Pent Entries and Competitions CLOSES
  • 9:00-11:00AM Staff helps contestants with entry setup in Pent room
  • 11:00 AM Judges begin Judging after a check-in at the Judge Registration table to be sure they have ALL their assignments.
  • 11:30 AM The registrar completes all entry registrations and turns them over to the Database Team.
  • 11:30 AM Live Performance Competitors gather at Pent Registration Area along with judges
  • 11:45 AM Live Performance Judging begins at Open Bardic Stage outside Pent room
  • 2:00 PM Fashion Show Organizers, Emcee and Entrants gather at Registration Area in Pent room
  • 2:30 PM Fashion Show Begins at Open Bardic Stage
  • 3:00 PM Staff places Award Ribbons on entries and list Entrants' Names (ongoing as categories are closed. This should be the end of the 'ribboning'.)
  • 4:00 PM Meet and Greet the Judges and the Contestants, Pent room
  • 4:30 PM Staff supervise removal of Entries and Displays. Staff begins cleaning the room before Court. Pentocrat assembles winners and shares Pentathlon results with Rhydderich Hael Scribes for scrolls. Pentocrat and Database Team produce list of MAIN category winners and staff match names to small scrolls.
  • 5:00 PM???? COURT? Pentocrat announces Grand Prize Winners of Pent and MAIN Categories along with Special Prizes. Staff member records winners of special prizes.
  • 5:00 PM Winners receive Scrolls that may need to have a winner's name calligraphed on them right after Court by Rhydderich Hael Scribes. Scrolls not handed out go home with Pentocrat
  • Within 2-3 days after March 28th, the tentative scores for Pent Winners and Main Category winners will be announced to the AEthelmearc Email lists by the Pentocrat. (NOTE: Pentocrat does a thorough checking of all score sheets after this event, but this takes far longer than 2-3 days. The final scores will be posted to the Pent website, along with photographs of entries sometime in April 09.

NOTE: this year the Pent Competition will be open to the pubic continuously from 11:00 AM until 4:30 PM. Judges will have sole access to documentation during the hours from 11 AM to 2:30 PM. The public is asked not to touch documentation or interrupt judges while judging is taking place. If Judges need to talk briefly in private, a separate area is provided for consultation. Once Ribbons are in place, the public is welcome to examine the documentation. NOTE: We will be putting ribbons on completed categories throughout the day, as they are ready. Many thanks for your understanding - Rhiannon the Pentocrat.



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