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SUBJECT: FACILITIES: INSPECTION, OPERATION AND MAINTENANCE
Operation and Maintenance
The Superintendent is charged with the responsibility for administering plant operations in the most efficient and economical manner possible, while placing high priority on health and safety of students and conservation of natural resources.
The Board, through the Superintendent and his/her staff, has the responsibility of protecting the District investment in plant and facilities through a systematic maintenance program.
It is expected that the program shall include periodic preventive maintenance activities, long-range maintenance schedules and emergency repair procedures. It is further expected that all maintenance work will be carried out in a manner that will cause the least interference with the educational program.
Construction and Remodeling of School Facilities
Plans and specifications for the erection, enlargement, repair or remodeling of facilities of the School District shall be submitted to the Commissioner when the contemplated construction costs of such work are ten thousand dollars ($10,000) or more, and for all projects affecting the health and safety of students.
Plans
and specifications submitted to the Commissioner shall bear the signature and
seal of an architect or engineer licensed to practice in the State of
For remodeling or construction projects costing five thousand dollars ($5,000) or more, the District shall assure compliance with the requirements of the State Uniform Fire Prevention and Building Code (9 NYCRR 600 through 1250) and Part 155 of the Commissioner's Regulations, and shall retain the services of an architect or engineer licensed to practice in New York State.
For remodeling or construction projects costing less than five thousand dollars ($5,000), the District shall assure compliance with the requirements of the State Uniform Fire Prevention and Building Code (9 NYCRR Parts 600 through 1250) and Part 155 of the Commissioner's Regulations.
Inspections
The
administration of the School System shall cooperate with officials conducting
health, fire, asbestos, bus, and boiler inspections. The administration shall
keep the Board of Education informed of the results of such inspections in a
timely fashion.
(Continued)
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SUBJECT: FACILITIES: INSPECTION, OPERATION AND MAINTENANCE (Cont'd.)
To
ensure that all school facilities are properly maintained and preserved and
provide suitable educational settings, the Board of Education requires that all
occupied school facilities which are owned, operated or leased by the District
comply with the provisions of the Comprehensive Public School Safety Program
and the Uniform Code of Public School Building Inspections, Safety Rating and
Monitoring as prescribed in Commissioner's Regulations. For this reason, the
The
program shall be reevaluated and made current at least annually, and shall
include the following:
a)
A five (5)
year capital facilities plan which will include an appraisal of the following:
the educational philosophy of the District, with resulting administrative
organization and program requirements; present and projected student
enrollments; space use and State-rated student capacity of existing facilities;
the allocation of instructional space to meet the current and future education
program and service needs, and to serve students with disabilities in settings
with nondisabled peers; priority of need of maintenance, repair or
modernization of existing facilities, including consideration of the
obsolescence and retirement of certain facilities; and the provision of
additional facilities.
b)
A
District-wide building inventory, which will include information pertaining to
each building including, but not limited to:
1.
Type of
building, age of building, size of building;
2.
Rated
capacity, current enrollment;
3.
List of
energy sources and major systems (lighting, plumbing, electrical, heating); and
4.
Summary of
triennial Asbestos Inspection reports.
c)
An annual
visual inspection of each occupied building and assignment of a safety rating
score. The inspection committee must include a state certified code enforcement
official, the Supervisor of Buildings and Grounds or designee, and a member of
the District's Health and Safety Committee.
d)
A building
condition survey shall be conducted for all occupied school buildings once
every five (5) years by a team that includes at least one (1) licensed
architect or engineer.
(Continued)
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SUBJECT: FACILITIES: INSPECTION, OPERATION AND MAINTENANCE (Cont'd.)
e)
A
District-wide monitoring system which includes:
1. Establishing a Health and Safety Committee;
2. Development of detailed plans and a review process of all inspections;
3.
Procedures
for a response in writing to all inquiries about building health and safety
concerns, a copy of which will be sent to the District's Health and Safety Committee
for oversight, and a copy kept on permanent file.
f)
Procedures
to ensure the safety of the building occupants while a construction/renovation
project is taking place. These procedures will include:
1.
Notification
to parents, staff and the community at least two (2) months in advance of a
construction project of ten thousand dollars ($10,000) or more to be conducted in a school building
while the building is occupied; provided, however, that in the case of
emergency construction projects, such notice shall be provided as far in
advance of the start of construction as is practicable;
2.
A plan to
ensure that all contractors comply with all health and safety issues and
regulations, and wear photo ID badges;
3.
An
opportunity for the District's Health and Safety Committee to conduct a
walk-through inspection of newly renovated or constructed areas to confirm that
the area is ready to be reopened for use; and
4.
An emergency
plan which will address potential concerns with the capital project including,
but not limited to, evacuation procedures, fire drills, and structural
failures.
School Facility
Report Cards
The
The
School Facility Report Card for each building shall be reviewed annually by the
Board of Education. The Board shall report in a public meeting on the status of
each item set forth in Commissioner's Regulations for each facility located in
the District.
(Continued)
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SUBJECT: FACILITIES: INSPECTION, OPERATION AND MAINTENANCE (Cont'd.)
Fire Inspection:
Education Law Section 807-a
8
Section 155.4
Health Inspection:
Education Law Section 906
Asbestos Inspection:
40 Code of Federal Regulations (CFR) Part 763, Subpart
E Education Law Article 9-A
Plans and Specifications:
Education Law Sections 408, 408-a and 409
8
Sections 155.1 and 155.2
Structural Safety Inspections:
Education Law Sections 409-d, 409-e, 3602 and 3641(4)
8
Sections
155.1, 155.3, 155.4(b)(1) and 155.6
Adoption Date