2007 5530
Non-Instructional/Business
Operations
G/EB
SUBJECT: PETTY CASH FUNDS AND CASH IN SCHOOL BUILDINGS
Petty Cash Funds
Petty cash funds under the control and supervision of the Business Manager may be maintained in the business office and in one (1) school office in each building. The principals shall administer such school building funds. Petty cash amounts, not to exceed $100 each, shall be established by the Board at the Annual Organizational Meeting. Money shall be kept in a locked and secure place. The person delegated to handle petty cash should at all times be able to account for all withdrawals with the receipts and vouchers on hand. Each withdrawal of funds requires an entry on a petty cash log sheet and must include the name of the person receiving the money, and the purpose, dates, and amount of withdrawal. No funds shall be disbursed without a receipt or signed voucher. New York State Tax, from which the District is exempt, will not be reimbursed.
Appropriate regulations shall be developed for implementation of this policy.
Cash in School Buildings
All funds, whether district or extraclassroom funds, shall be deposited prior to close of school each week. Not more than two hundred fifty dollars ($250), whether district or extraclassroom funds, shall be held in the vault in the Main Office of each district school building. Under no circumstances shall cash be left in classroom areas or desks. The District will not be responsible for funds left unprotected.
Only authorized personnel designated by the building administrator shall be allowed in the Main Office vault.
Education Law Sections 1604(26), 1709(29) and 2503(1)
8
Section 170.4
Adoption Date: January 14, 2008