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          Non-Instructional/Business

          Operations

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SUBJECT:     DONATIONS

 

The Board recognizes that various individuals or organizations may wish to make donations to the Groton Central School District. It is the intent of the Board of Education that donations, whether in the form of cash, scholarships, supplies, equipment, or other form of value, will be accepted from those donors in cases where the donor disavows any vested or special interest in returned value. The Board will only accept gifts which it deems will add to the overall welfare of the District.

 

The Board will accept gifts under the following circumstances:

 

a)      The District, students, and staff are to be safeguarded from commercial exploitations, from special interest groups, and the like.

 

b)      Gifts that would place an encumbrance on the current or future boards will not be accepted.

 

c)      The Board will not consider the acceptance of a gift until and unless it receives the offer in writing:

 

1.      The dated Donation Form must be submitted to the appropriate administrator and must contain the name of the donor, the amount or value of the donation, a description of the donation (if other than cash or a check), and the use that the donor requests that the District make of the donation.

 

2.      Checks submitted as donations must be made out to the Groton Central School District.

 

3.      Cash donations must be deposited within three (3) business days upon receipt by the District Treasurer, who will issue a receipt to the donor.

 

4.      All property donated will be reported to the Business Manager for recording into inventory.

 

         All donations received by the District will be reported to the Board at its next regular meeting. No donation becomes the property of the District until the Board approves its receipt.

 

         Trust fund donations are summarized and reported to the Board on an annual basis.

 

 

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SUBJECT:     DONATIONS  (Cont'd.)

 

Additionally, all business contacts will be informed that gifts exceeding seventy-five dollars ($75) to district employees will be returned or donated to charity.

 

 

 

New York State Constitution Article 8, Section 1

Education Law Sections 1709(12), 1709(12-a) and

 1718(2)

General Municipal Law Section 805-a(1)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Adoption Date: November 26, 2007